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Front Office Admin

Accentuate Staffing

This is a Full-time position in Apex, NC posted September 30, 2021.

Accentuate Staffing is seeking a Front Office Admin to join a large manufacturing company in the Apex are. This is a temp to hire position.

Responsibilities:

  • Greet and welcome guests and visitors with a warm and inviting manner
  • Answer multi-line phone and direct to appropriate personnel
  • Handle all front office administrative support
  • Schedule meetings for team members and book in Outlook calendar
  • Schedule all travel arrangements
  • Create and deliver milestone anniversary gifts and manage product inventory
  • Manage all break room and coffee supplies
  • Order office supplies for staff
  • Open and sort daily mail
  • Assist with visitor badges and check in and out of office
  • Assist with planning company events
  • Special projects as needed

Requirements:

  • At least 1 year of administrative work experience
  • MS office knowledge
  • Strong communication skill set both written and verbal
  • Ability to multi-task and prioritize work assignments
  • Ability to work independently
  • Excellent attention to detail
  • Highly organized

Job Requirements:

  • Guide new front office staff
  • Manage the front office area
  • Float between the front office and back office
  • Check in patients at front desk
  • Done at the front desk
  • Provide cover for front office sales teams
  • Supervise the operation of the front office
  • Provide back up to all front office positions
  • Providing organizational, front office support for the Physicians office
  • Handling front office reception and administration duties, including greeting guests, answering phones
  • Find out if have a meeting with front office personnel
  • Perform all front office duties including answering the telephone, scheduling of patient appointments, proactively schedule patient recall appointments, perform check-in and check-out functions
  • Provide direct oversight to the front office staff and functions
  • Prepare patient for office visit
  • Oversee the front office to ensure the smooth flow of operations
  • Maintain patient appointments and adhere to office scheduling policies
  • Provide general office and clerical support to assigned out-patient/medical office
  • Ordering office supplies & keeping office
  • Keep front office personnel advised of new procedures and assist in training staff
  • Maintain order and cleanliness at the front desk