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BDC Assistant

Accentuate Staffing

This is a Full-time position in Raleigh, NC posted September 30, 2021.

Accentuate Staffing is recruiting for an Administrative Assistant to join a well established school in Raleigh, NC. This is a Direct Hire opportunity! This role will provide support for the student experience department.

Responsibilities:

  • Manages multifaceted schedule and provides administrative support to the Assistant Head and others as directed, including scheduling appointments, updating standing meetings, and contacting parents and students; evaluates, anticipates, and prioritizes the needs and operations of the Assist Head’s office;
  • Manages attendance, including initial communication with parents and students, maintaining records in Veracross, entering data as needed and keeping faculty and advisors informed of issues that require follow-up;
  • Creates finished documents from notes or outlines, including letters, memos, project summaries, reports, meeting agendas, meeting minutes, spreadsheets and presentations;
  • Coordinates and schedules meetings, meeting rooms and required equipment for meetings;
  • Creates and maintains filing systems and files for the department, both electronic and physical;
  • Processes business office documents for the department (expense reports, check requests, invoicing); processes personnel forms for the academic department according to school policy, including attendance and leave forms;
  • Schedules substitutes for planned teacher absences, may assist with finding substitutes for unscheduled teacher absences;
  • Maintains various academic files and records; prepares or assists in preparing forms and materials related to faculty and curriculum; prepares or assists in preparation of academic documents and statistics related to the academic program for internal and external purposes including accreditation and compliance with state regulations;
  • Maintains the budget to ensure budget accuracy and success;
  • Assists with maintenance of Naviance/Family Connection website;
  • Maintains accurate lists of staff and takes staff attendance during fire/emergency drills;
  • Assists in planning other emergency drills;
  • Prepares minutes from meetings as requested;
  • Coordinates or assists with key campus events as they arise;
  • Serves as a member of the Reception Coverage Team with some periodic lunch coverage and vacation and sick leave coverage for front desk receptionist;
  • Maintains an adequate supply of materials for the department;
  • Assists with hiring in the department, manages correspondence with applicants, organizes interview schedules, and assists with travel arrangements for candidates;
  • Contributes positively to employee morale; maintains a positive, pleasant demeanor to all constituencies; provides positive encouragement to students;
  • Easily interacts with adolescent girls and provides positive encouragement to students;

Possesses facility for building relationships with the faculty and staff, students, parents, and other key constituents by exhibiting the ability to approach and resolve challenging situations positively

Requirements:

  • Associate Degree, Bachelor’s degree preferred, in business or related field and minimum of 5 years of administrative support experience or any appropriate combination of education and experience;
  • Strong organizational skills and the ability to multi-task and meet deadlines;
  • Demonstrate flexibility and adaptability to succeed in a varied, changing, fast-paced environment;
  • Apply common sense understanding and carry out instructions furnished in written or oral form;
  • Ability to ascertain which people may need immediate assistance and to prioritize accordingly;
  • Initiative, problem-solving skills, attention to detail, positive attitude, and sense of humor;
  • Ability and willingness to work an extended work day as needed with appropriate compensation;
  • Solid working knowledge of all MS Office applications with expertise in Word, Excel and PowerPoint;
  • Experience using institutional database platforms with expert knowledge of Veracross or similar platform preferred; and,
  • Excellent written and verbal communication skills.

Job Requirements:

  • Provide general office administrative services
  • Assist with general office administrative tasks
  • Perform other administrative/clerical duties
  • Perform administrative and office support
  • Accomplishing clerical or administrative duties
  • Maintain files in the administrative office
  • Assist with general administrative duties
  • Preforming routine general administrative duties
  • Performing administrative duties and office support activities
  • Providing administrative support the corporate office
  • Provide office support to other administrative staff
  • Perform other administrative/secretarial duties
  • Assist with other administrative duties
  • Provide administrative support to other administrative assistants and departments
  • Perform all administrative duties for the office
  • Maintaining administrative and clerical files
  • Perform general office support and administrative assistance
  • Perform administrative and office support activities
  • Perform administrative tasks such as mail
  • Performing general clerical and administrative duties