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Payroll Director – San Diego, CA (Corporate Office)

Con Am

This is a Contract position in Kernersville, NC posted September 29, 2021.

ConAm Management Corporation is part of The ConAm Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing.

We span across 12 states with 11 regional offices that employs a team of 1500 energetic associates and we’re growing The Payroll Director will manage the Payroll department and ensure compliance with all Federal, state, and local regulations.

The Payroll Director will also ensure the payroll is following general accepted accounting practices.

This position will manage, train and mentor payroll and benefits accounting staff and assist in managing the HCM System.

We are looking for a Payroll Director to work in our Corporate Office in San Diego, CA.

This is a Full-Time | Exempt position with a pay range from 120,000-140,000.

Knowledge, Skills, and Abilities Bachelor’s degree in a related field is required 10 years in a Payroll leadership role Experience in California is required, multi-state experience preferred Strong working knowledge of payroll transaction accounting Experience in high turnover industries, multi-family housing or hospitality is preferred Demonstrated achievement in successful strategy formulation and implementation Excellent oral and written communication skills Strong focus on accountability and empowerment Collaborative, “seek first to understand” mindset Proven ability to effectively manage, coach and develop team members High level of skill in change management, delegation, and conflict resolution Responsibilities include, but are not limited to, the following: Management Direct the objectives and efforts of the payroll department.

Plan the activities of the Payroll department to strategically meet the objectives of ConAm.

Ensure high quality communication with ConAm supervisors and associates regarding payroll processes and initiatives.

Protect the assets of the company and its clients by enforcing established controls and procedures.

Determine and implement new controls and procedures to address changes in the business environment.

Interact with senior management and external customers for integrating solutions that address ConAm’s goals.

Support the payroll team in resolving payment issues with benefits, human resources, consultants, technical resources, etc.

Motivate and manage payroll staff job performance, by counseling and disciplining associates, planning, monitoring, and appraising job performance.

Ensure proper training of the Payroll department staff.

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies; studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

Study existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

Maintain associate confidence and protecting payroll operations by keeping information confidential.

Payroll Accounting Ensure associates are paid on the due date, by ensuring payroll is processed timely and accurately.

Ensure all payroll and benefits journal entries are posted timely and accurately.

Oversee the recovery of legal, development, and property services payroll by ensuring collection monthly and that the recovery rate is appropriately calculated.

Review general ledger monthly reconciliations and ensure accurate and timely completion of all reconciliations.

Process and manage the executive payroll and associated payroll adjustments.

Provide special reporting and payroll analysis as requested by auditors and management as needed.

Ensure all payroll related federal, state, and local legal reporting and deposits are filed timely and accurately.

Ensure workers compensation burden is accurately calculated and recorded.

Ensure annual workers compensation audit is completed and is accurate.

Respond to auditor requests as needed.

Participate in annual budgeting process as needed Maintain and manage WOTC records.

Provide records to KPMG upon request.

HCM System Establish system specifications by conferring with users and department power users, analyze workflow, access, information, and security requirements and design system infrastructure.

Secure system by developing system access, monitoring, control, and evaluation; establishing and testing, policies and procedures and maintaining documentation.

Ensure users are trained in conjunction with other departments, assist with designing of training programs and providing support to users.

Upgrade system by conferring with vendors and services; developing, testing, evaluating, and installing enhancements.

Provide a method by which the system meets financial requirements such as submitting information for budgets, and monitoring expenses.

Miscellaneous Duties Oversee and/or participate in additional projects/duties for the department or the organization as needed or requested by the President and COO All other duties as assigned.

Competencies Integrity: Uphold generally accepted social and ethical standards in job-related activities and behaviors, doing the right thing, even when no one is looking.

Executive Presence: Consistently demonstrate the character and judgment to achieve goals and obtain results with integrity, inspiring in others commitment to the task, mission and vision.

Customer Focus: Demonstrate knowledge of and ability to anticipate internal and external customers’ needs, acting accordingly and giving appropriate priority and focus to customer service and satisfaction.

Organization and Time Management: Effectively manage time, resources, and information to consistently meet or exceed deadlines, ensuring that work product and information is organized and accessible.

Teamwork and Collaboration: Successfully communicate and collaborate with peers, managers, and customers to achieve common goals.

Develop positive relationships across the organization and partner effectively with others.

Business Communication: Demonstrate an ability to expresses ideas and opinions clearly in properly structured, well-organized, and grammatically correct reports or documents, ensuring communication is respectful, open, honest, and tailored to the receiver.

Actively listen and willingly accept and provide constructive, solution-focused feedback.

Initiative: Exhibit a sense of drive, ownership, and responsibility recognizing opportunities within their “circle of influence,” anticipating threats, and acting on them.

Decision Making and Problem Solving: Strive to understand contributing factors, work to resolve complex situations, asking for assistance or guidance when appropriate, drawing correct and realistic conclusions, and making timely decisions based on available information.

Leadership: Achieve results through people by successful goal-setting, continuous real-time performance management, motivation, delegation, teambuilding, and empowerment.

People Management and Development: Proactively manage the development of direct reports, their work activities, and their performance, optimizing the use of talent and focusing on unlocking and channeling employee’s potential.

Change Management: Act as a catalyst for the organizational change, helping to generate support, providing resources, removing barriers, and acting as an advocate for those initiating change.

Working conditions Work is performed in an office environment Typical Physical Activity Physical Demands Regularly involves talking or listening, standing and walking, and the use of hands and fingers.

Frequently involves sitting, and reaching with hands and arms Occasionally involves crouching, stooping, kneeling and/or climbing or balancing.

WHY YOU WANT TO WORK HERE: ConAm Management Corporation is an experienced, full service real estate and property management firm which has been in the business for over 40 years.

The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards.

ConAm serves clients nationwide through a network of regional offices located in key metropolitan areas.

Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, Employee Assistance Program (EAP) and a generous maintenance program.

Not to mention we get to surround ourselves with amazing people we enjoy working with daily.

Applicants being considered for employment must pass a background check and a drug test.

We are an Equal Opportunity Employer.

If this sounds like the right position for you, just click the “APPLY” button above.

You will be given an option to submit a resume or complete an on-line application.