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Office Manager (Dept. of Physiology and Biophysics)

Academy

This is a Contract position in Charlotte, NC posted September 29, 2021.

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process.

To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.Transforming LivesThe University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.

Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.About This PositionHelp support life-saving medical and scientific research as an Office ManagerThe University of Miami, Miller School of Medicine’s Department of Physiology and Biophysics has an exciting opportunity for a full-time Office Manager.

The Office Manager manages a variety of office functions, including but not limited to clerical work, data maintenance, and department operations.

Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations.Manager will interact with university financial officers and accounting personnel and will be responsible for the process associated with account management including but not limited to: Payroll Accounting Adjustments, Cost Transfers, Business Expense Reimbursements, IDR’s, Purchase orders and other financial transactions associated with university processes.Manages the processing of IDRs, e-Checks, Expense Reports and CashPro check deposits.Prepares cost transfers to allocate expenses on the appropriate accounts for Equipment usage charges, Copier charges and Federal Express charges for all Department users on a quarterly basis.Prepares fund transfers/Journal Entries to the Office of Medical Finance to allocate funds to the respective accounts at fiscal-year end.Maintains complete confidentiality of all information associated with the job function.Primary liaison with Human Resources representative to ensure the timely processing all new hires, terminations, promotions, position changes and employee leaves for departmental staff.Manages employee records, serves as timekeeper for all staff, monitors key control and access card records for staff, faculty and students.Oversees space -facilities needs for department including initiating and coordinating facilities repairs, maintenance work orders and UMIT telecommunications needs.Prepares departmental travel requests and reimbursements for conferences and seminar speakers.Manages customer service, accounts payable, purchasing, and stockroom operations.Attends all required meetings and trainings pertaining to WORKDAY, Purchasing, Accounts Payable, Disbursements, Effort Certification and Travel.Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals.Resolve complex administrative problems independently.Participates in special assignments/projects as directed and performs other duties as assigned.Minimum QualificationsBachelor’s Degree in Business or a closely related field of studyFive years of relevant experienceAbility to communicate effectively in both oral and written formAbility to maintain effective interpersonal relationshipsAbility to manage a budget and work within the constraints of that budgetAbility to effectively plan, delegate and/or supervise the work of othersAbility to process and handle confidential information with discretionProficiency in computer software (i.e.

Microsoft Office)Any relevant education, certifications and/or work experience may be consideredThe University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.

Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.

Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We’re the challenge you’ve been looking for.Patient safety is a top priority.

As a result, during the Influenza (“the flu”) season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination.

Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer
– Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:c104