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Administrative Director – Duke Cancer Center

Duke University

This is a Full-time position in Durham, NC posted April 29, 2021.

ADMINISTRATIVE DIRECTOR
– DUKE CANCER CENTER

Requisition Number:: 105548

Date: Apr 21, 2021

Location:
Durham, NC, US, 27710

Duke University Hospital is consistently rated as one of the best in the United States and is known around the world for its outstanding care and groundbreaking research.

Duke University Hospital has 957 inpatient beds and offers comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center; a major surgery suite containing 51 operating rooms; an endo-surgery center; an Ambulatory Surgery Center with nine operating rooms and an extensive diagnostic and interventional radiology area.

In fiscal year 2018, Duke University Hospital admitted 42,916 patients and had 1,085,740 outpatient visits in fiscal year 2017.

U.S News & World Report named Duke University Hospital #1 in North Carolina and #1 in the Raleigh-Durham area in 2018-19.

Duke University Hospital is ranked in the top 20 nationally for seven adult specialties, including cardiology and heart surgery, nephrology, ophthalmology, orthopedics, pulmonology, rheumatology, and urology.

In addition to its hospitals, Duke Health has an extensive, geographically dispersed network of outpatient facilities that include primary care offices, urgent care centers, multi-specialty clinics and outpatient surgery centers.

LOCATION: DURHAM, NC 27710

SCHEDULE: MONDAY-FRIDAY: 8A-5P

General Description of the Job Class
Provide effective management over assigned hospital service lines to include responsibility and accountability for quality of care and financial performance for each service line; recommend and implement corrective action as necessary.

Duties and Responsibilities of this Level
Program Development
Lead development and implementation of strategic agendas and business plans, aligned with overarching DCI initiatives, which allow for the provision of oncology services across multidisciplinary and geographically disperse organizational entities.

Collaborate with key leadership stakeholders for all strategic planning and program growth efforts, including associated Departmental and Divisional leadership, other hospital and regional entity leadership (where applicable), Access, Nursing and PRMO leadership Maintain knowledge of key markets, physician referral patterns, and innovative practice changes in order to develop strategies for clinical program growth.

Partner with marketing and communications to develop marketing materials for patients and referring providers, ensure website content is kept up-to-date, identify opportunities for promotional content and events, and develop strategies to increase physician outreach and engagement.

Clinical Operations
Oversee management of DCI program and provider-related clinical operations including advising and assisting physician leads for this program for meeting operational and clinical goals.  Plan and implement changes, in partnership with DCI Director of Operations, key clinical operational leadership and Departmental stakeholders, to achieve goals for the program and clinic.  Ensure optimal management of resources by developing and implementing plans which coordinate operational activities including staff, space, facilities, supplies, minor and capital equipment, and general expenses.

Participate, partner on and/or lead oncology outpatient clinical performance improvement initiatives.

Identify, develop and facilitate improvements while partnering with leadership across the Duke Health system (e.g.

access, scheduling, nursing, radiology, operations, pharmacy, supportive care services, PVR, etc)  In partnership with DCI Director of Patient Access, lead efforts to achieve new patient access targets within program.

Monitor and advise on template utilization, template changes, clinic utilization, and room allocations.

Collaborate with operations to optimize clinic flow and throughput.

Work with providers and Department leadership to ensure templates support access goals.

Participate, partner and/or lead assessment and resolution for all safety related events impacting assigned programs and providers.

Review, provide input, and sign-off on program SRS’s, as needed.

Work with local leadership to evaluate trends and assist with QI/PI strategies to mitigate patient safety scenarios.

Participate, partner and/or lead improvement efforts in conjunction with key clinical operations leadership on all DUHS and DCI key performance indicators (KPIs) including balanced scorecards, labor management reports, CGCAHPS, and Press Ganey reports.

Share patient comments with program and discuss negative patient comments with providers as needed.

Resolve negative patient experiences to come to an amicable solution.

Routinely attend and actively participate in key operational meetings, including daily safety huddles, floor management team forums, and monthly clinical operations forums
Human Resources Management
Participate, partner and/or lead interviews for key roles within designated program(s), including but not limited to physicians, advanced practicing providers, nursing, research, PRMO and access support services.  Lead coordination of provider onboarding schedules, collaborating with key stakeholders across program and DUHS to ensure the orientation planning is comprehensive and sets new team members up for success Participate, partner and/or lead the management in upholding and supporting the collaboration, teamwork and respect in the clinical setting.

This includes partnering with program leadership, nursing leadership, scheduling leadership and other key stakeholders to jointly address root causes and uphold the DUHS core values.

Aim is to maintain a high staff morale and retain staff.  As applicable, may be responsible for serving in a director managerial or supervisor role for miscellaneous job functions within associated DCI programs, including overseeing recruitment, performance management, etc
Research / Academic Operations
Support physician research initiatives to advance program growth, partnering with Associate Research Practice Manager (ARPM) and research team to monitor accrual rates and clinical trial offerings Advocate for needs of disease specific research teams in facilitating relationship development and process improvement initiatives in conjunction with clinical operations (ie.

space, work flow, resources) and access leadership Evaluate opportunities to support novel therapies, including marketing and referral network engagement Optimize research operations on clinical trial screening and work flow to optimize trial accruals in conjunction with clinical research team Collaborate around business planning for necessary growth of research team to support anticipated growth in clinical trials Partner with ARPM for resource utilization of the clinical research team Partner with Department leadership to develop SBARs and proformas in support of incremental and replacement provider needs to optimize physician practices and ensure alignment with strategic growth.

Monitor program volumes, RVUs, and direct contribution margin.

Advise operational and capital budgets by analyzing operating needs.

Responsible for tracking and trending clinical volumes, periodic reporting out to program leadership and providers.

Responsible for managing programmatic variance in conjunction with leadership from DCI, program, access, marketing, research and DHAS leadership.

Participate, partner and/or lead fundraising and special event preparation efforts.

Collaborating with DUHS and DCI development teams, marketing and communications leadership to maximize financial and promotional impact for DCI and involved programs  Incumbent will serve as a role model and resource for professional colleagues and represents program in meetings, conferences, or leadership committees.  May need to travel within local area to support regional sites within the DCI Perform other related duties incidental to the work described herein as may be assigned or delegated.

Required Qualifications at this Level
 

Education: Bachelor’s degree.

Master’s degree in healthcare and business strongly preferred.
Experience: Work requires a minimum of 5 years’ experience in health care including at least 3 years at the administrative leadership level.

Degrees, Licensure, and/or Certification
N/A

Knowledge, Skills, and Abilities
Healthcare Environment:
Knowledge of physician practice management, clinical operational issues and research practice that contribute to effective and efficient care structures and processes Knowledge of health care payment systems, sound financial management practices, relevant regulations
High level of leadership and negotiation skills to facilitate initiatives and discussions within a highly matrixed, very complex environment in which competing interests may exist Demonstrated ability to act as a facilitator and exercise diplomacy, tact, sound judgment, professionalism, responsiveness, high degree of flexibility, and fairness Ability to influence people in their opinions, attitudes, and decisions
Professionalism:
Demonstrated ability at presenting a positiv